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Google My Business is finally giving businesses a little more information and control over their reviews with a new tool available here.

Through the tool, business owners or managers can view reviews, submit a request to remove misleading or problematic reviews, and check the status of takedown requests for these reviews.

How To Use The New Google My Business Review Tool

Rather than being built into the Google My Business dashboard, the tool is available through the GMB Help Center.

To get started, simply sign into the Google account related to your business and go to the help page. 

From there, select whether you want to check the status of a review or file a new report for a problematic review.

If you wish to submit a new takedown request, Google My Business will pull a list of your recent reviews which can be viewed and reported within the tool.

If you are simply checking the status of a past takedown request, the tool will show all your most recent requests along with information about the status of the request.

If you select a review, you can also get more in-depth information about the review and request. You can also submit an appeal from here if you believe a request has been improperly denied.

Only Available For Small Accounts

At this point, it appears the tool is only available for accounts with just a few Google My Business listings. Several SEO specialists who manage dozens or even hundreds of listings say they have received a message stating “Based on the number of Business Profiles you manage, this process is not available” when attempting to use the tool. It is unclear if or when GMB plans to expand the tool for larger accounts.

Google My Business has released a new way for business owners to respond to online reviews, giving increased flexibility to when and where you can reply after a review.

Now, you can reply to your business reviews from your listing in Google Maps from any desktop device.

In the past, replying to reviews was only possible from the GMB app or website.

Of course, you will still have to verify your listing before you may be able to respond to reviews. Still, the release of the new way to respond to reviews makes it easier than ever for business owners to reply to reviews as soon as they see them.

Along with the new way to respond to reviews, Google has also updated its help document on the subject by adding tips specifically for responding to negative reviews.

How Google Says to Respond to Negative Reviews

First and foremost, Google encourages business owners to remember that negative reviews are not always reflective of a bad business. For instance, some customers may have mismatched expectations. In this case, replying to the review can help other customers set their expectations appropriately and provide more customer satisfaction in the future.

Additionally, Google says to follow these tips when leaving a negative review:

  • Do not share personal data or attack the reviewer personally. Instead, suggest that they contact you directly.
  • Investigate the reasons behind the reviewer’s negative impression of the business.
  • Be honest about mistakes that were made, but do not take responsibility for things that weren’t your fault.
  • Apologize when appropriate. It’s best to say something that demonstrates compassion and empathy.
  • Show that you’re a real person by signing off with your name or initials.
  • Never lash out. Never get personal. Always be polite and professional, just as you would be face-to-face.
  • Respond in a timely manner to show that you pay attention to your customer’s experience.

It is important to keep in mind that negative reviews will not automatically hurt your business. How you respond can be just as important in shaping the public perception of your brand.